Brakes put Optrak Business Intelligence at the heart of depot operations and reduces carbon footprint

The Brakes Group is the UK's leading supplier to the catering industry. Operating in an extremely competitive industry, there is constant pressure on margins. Reducing the carbon footprint has become a boardroom issues and Brakes has a sharp focus on increasing efficiency throughout the supply chain to reduce its impact on the environment.

The Optrak vehicle routing solution is used at Brakes's Egham depot to dynamically schedule a fleet of 80 vehicles delivering grocery orders, ambient, chilled and frozen goods. In-cab communications and SatNav/fleet tracking are fully integrated with Optrak Business Intelligence and Optrak Real-Time to drive Brakes' depot operations.

"Brakes set out to find new ways of driving costs out of the supply chain and succeeded in reducing year on year costs by 8% but we gained significant added benefits in customer service and a reduction in our carbon footprint," said Neil Heavisides, Depot Manager, "We chose Optrak because of its proven expertise in the food and drink sector and the availability of dynamic real-time planning, supplemented with their unique Optrak Business Intelligence dashboard and reporting functionality."

Putting Optrak at the heart of a sophisticated supply chain
"We wanted to introduce more efficient planning with Optrak but also to enable drivers to work effectively within a dynamic scheduling environment. The project therefore expanded to look at integrating in-cab communications, satellite navigation and vehicle routing," said John Burgess, Operations Manager, "Of the available vehicle routing solutions, Optrak's major advantage was that it had the flexibility to cope with the range of demanding requirements at Brakes."

The scheduler uses Optrak to plan efficient vehicle routes and loading plans, reviewing the schedule using local knowledge to fine tune and finalise the routes. Drivers are navigated to each customer via a SatNav unit. The arrival and departure times are captured and stored for analysis and reporting.

Brakes' customer services team constantly monitor the status of each trip. Optrak can automatically flag up where issues are arising before they have impacted on the customer. For example, if a delivery is going to be late, the customer services team can proactively call the customer and if necessary reschedule the delivery.

Using Optrak has reduced the number of trips by 6% and allowed Brakes to take on more orders without needing to invest in additional vehicles and drivers. Productivity, flexibility, utilisation and service capability have all improved.

Constantly increasing benefits leave Brakes hungry for more
"We were able to customise Optrak and the end result is a solution that meets our precise, complex requirements. We have gained real advantages in terms of improved reporting, and greater real-time visibility of our distribution operations leading to improved customer service. The benefit of this project, for Brakes and the environment, will be felt for years to come and I would certainly recommend Optrak to other companies," Burgess concludes.

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